All jobs Print Apply

Job: Head, IYF Executive Office

Active since 30-10-2017 Job category Senior Management / Board
Location London Level Entry level / Graduate
Educational level Bachelor / Graduate Employment type Volunteer work
Hours 0 Salary N/A
Vacancy No: IYF/HR/AD302001
Position title: Head, IYF Executive Office
Location: London, United Kingdom
Category: FTA International
Level: D
Duration: 4 Four Years
Supervisor/Report to: IYF Secretary General
Job type: Volunteer Service (VS) Part-Time

The International Youth Federation is an international non-profit youth organizations network governed by the present Statutes and the Swiss Civil Code. It is neutral politically, and non-denominational, aim to empower youth worldwide.

The IYF Executive Office (IYFEO) is a central Office tasked with the development of corporate strategies, policies, tools and systems in key cross-cutting management areas. The Office provides the support needed to enable the IYF Senior Management Team (SMT) to effectively perform their leadership roles. IYFEO oversight the work of the IYF Commissions, Regional Administrations, and their associates’ bodies.

Under the guidance and direct supervision of the IYF Secretary General, the Head of Executive Office provides management support to senior management, Regional Administrations, and other HQ departments and contributes to the development of quality management content including the development of management tools and content to address management challenges. Also, he/she is responsible for knowledge sharing and learning management.

Mission Statement:
To voluntarily represent, positively promote, and uphold the mission of “Empowering youth for better world” in various programs and opportunities throughout the IYF interventions and the community.

Duties and Responsibilities:

(A) Corporate Management Support:
• Provides substantive inputs and supports the development of policies, procedures, terms of references, strategies, guidance notes on management issues.
• Coordinates reviews, analyses and quality assurance of key policy documents prepared by the Executive Office Units before submission to internal and external bodies.
• Directly liaise with the IYF Chairs, Directors on substantive issues on behalf of SG.
• Contribute to the completion of Country Teams national work plans, and Regional Administration’s plans.
• Serves as designated focal point for the IYF Headquarter, coordinate high-level meetings and missions.
• Conduct reviews, analysis and provides inputs and comments in cooperation with other cross-functional units’ prior submission to the IYF Senior Management for final clearance and approval.
• Represents the IYF Executive Office as designated HQ point for the senior management.
• Performs other duties, as assigned by the IYF Secretary General.

(B) Executive and Operations Support:
• Serve as focal point for interagency relationships and issues by attending meetings, taking notes and drawing conclusions on the implications in the IYF and opportunities for interventions, partnerships, diplomacy, etc., which would require the active and direct intervention of the IYF SG.
• Manage the IYF Executive Office, its integrated work plans and budgets, with appropriate delegation of day to day management operations.
• Managing the budget of the IYF Head Office in collaboration operations team.
• Assist in the preparation of high-level missions and special events of the IYF.
• Keeps abreast of major events globally which are of interest and relevance to the IYF and advises senior management team accordingly.
• Provides oversight and guidance to the Executive, Communications and Special Assistants to the Secretary General in the field of management for efficient functioning of their duties.
• Attends high-level meetings with the Secretary General and prepare relevant notes for file and ensure follow up.

Core Competencies:
• Strategic planning and creative thinking.
• Planning and Organizing.
• Drive for Results.
• Collaboration and Teamwork.

Functional Competencies:
• Strong people management skills.
• Ability to provide information, tools, resources to support work achievement.
• Strong interpersonal, communication and presentation skills.

• Highly interest in youth empowerment issues.
• Relevant management skills are required.

Experience and results preferred at national level preferred in management role, training, knowledge management, development, communications, international relations, capacity building, sport, women empowerment or another relevant field.

Fluency in English with superior drafting skills is essential.

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.



More information
This listing is a part-time job

Job category Senior Management / Board
Industry / Industries Government / Non-profit
Region United Kingdom
Keywords Youth, Communications, IYF, International, Federation

Contact information

Name International Youth Federation