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Job: Executive Assistant to Regional Director, MENA

Vacancy ID: IYF/HQ/BOM/3770
Position title: Executive Assistant
Location: Regional
Category: FTA International
Level: S3
Duration: One Year (Renewable)
Supervisor/Report to: IYF Regional Director, MENA
Job type: Part-Time, (Voluntary)

Overview
The International Youth Federation is an international non-profit youth organizations network governed by the present Statutes and the Swiss Civil Code. It is neutral politically, and non-denominational, aim to empower youth worldwide.

The Executive Assistant to IYF Regional Director works to enhance executive's effectiveness of the Regional Administration by providing information management support, She/he ensures the effective and efficient functioning of the IYF Regional Administration, full confidentiality in all aspects of the assignment, management of information flow and follow-up on deadlines and commitments made.

In addition to this, the Executive Assistant also provides support to the office of the Regional Director, performing a variety of standard administrative processes ensuring high quality and accuracy of work.


Mission Statement:
To voluntarily represent, positively promote, and uphold the mission of “Empowering youth for a better world” in various programs and opportunities throughout the IYF interventions across member countries.

Responsibilities:
1. Ensures effective and efficient functioning of the Regional Director’s office:
• Maintenance of the Regional Director’s calendar, contacts with high-ranking officials, the arrangement of appointments and online meetings.
• Preparation of high-quality briefing materials for Regional Director for meetings and when required.
• Management of Regional Director’s tasks, actions and representation schedule.
• Maintenance of contacts of high-level partners and senior officials.
• Preparation of correspondence, directives, comments on behalf of the Regional Director for and making follow-up when required.

2. Ensures provision of effective communications support:
• Maintenance of the information system ensuring safekeeping of confidential materials.
• Coordination of the information flow in the office, follow up on circulation files.
• Facilitation of information sharing between Representatives, Regional Administration, and other IYF Commissions.
• Follow up on correspondence, deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the Regional Director.

3. Ensures effective administrative and logistical support:
• Maintenance of archives, making sure files are properly stored and accessible; safekeeping of documents and assistance in the collection of reference and background material from registry files.
• Registration and dispatch of the outgoing communications, including pouch, and follow-up distribution.
• Providing administrative support to the Regional Administration in other meetings.

Core Competencies:
• Strategic planning and creative thinking.
• Planning and Organizing.
• Drive for Results.
• Collaboration and Teamwork.

Functional Competencies:
• Ability to assist in corporate strategic initiatives.
• Excellent computer, internet, social media and information system skills.

Eligibility:
• Only (18-38) age is accepted for this position.
• Highly interest in youth empowerment, youth issues.

Skills Required For Position
• Ability to interact cordially and communicate with a diverse community.
• Effective oral and written communication skills.
• Ability to assess and evaluate situations quickly, accurately and effectively.

Experience:
Experience and results preferred at national level preferred in youth empowerment role, development, communications, international relations, youth studies, sport, women empowerment, youth-led organizations or another relevant field.

Language:
Fluency in English with superior drafting skills is essential.

Assessment:
Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.

 

More information
This listing is a part-time job

Active since 31-10-2018
Location Regional - Middle East and North Africa
Educational level HBO
Hours 6 - 8
Level Entry level/Graduate
Employment type Volunteer work
Salary N/A
Job category Secretarial / Office Management / Personal Assistant
Industry / Industries Government / Non-profit
Region United Kingdom
Keywords Youth, Communications, IYF, International, Federation

Contact information

Name International Youth Federation

Location

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